Follow the instruction online to sign up. Please be aware you would need a cellphone and your school facility number to complete sign up.
Go to the “School Information” page (link), complete all the items, and click Submit for Verification. We will verify your school information based on your facility number and registration information form Department of Social Service within 24 hours. After verification, you should receive an email to sign the “School Agreement Form”. Please check your email account, and make sure our email is not in spam folder.
Once you receive the email to sign the “Iducator School Agreement Form”, please sign it online as soon as possible. We will review and enable the teacher request function within 24 hours.
Iducator use address information to match your school with our substitute teachers. Up to date school information also help attract substitute teacher to take your job.
In the Request Substitute Tab, first select the Required Teacher Level, then pick a start and end date/time for teacher. You can add additional notes such as please arrive 10 minutes before, will pay for lunch break, etc. The hourly rate you will pay is based on the required teacher level. An estimated total cost is shown on the request UI, but the actual amount will be based on the actual timesheet.
Flexible option enables teacher to accept only part of your requested hours. This increases your chance of getting response. We also encourage you to call or text the responding teacher to discuss availability.This option is turned on by default.
Custom mode enables you to pick days / whole day / morning / afternoon in your start and end date range. For example, from the week of 4/8 - 4/12, you can requst teacher to come for a full day Monday, morning for Tuesday, afternoon only for Thursday and morning Friday as shown blow. Click on the day to Toggle between differ mode.
Iducator will text available teachers whose location and background meet the criteria for your request. Below is an example text:
Iducator will text you when a substitute teacher accepted your request. Click the link in the text message to go back to the Request Substitute Tab.
Once a teacher accepted the request, he/she will show up in the request tab, along with the teacher level.
If that teacher's level is lower than requested level, a teacher level warning will be displayed. We do only send requests to teachers met the level requirement first. However, we will email unmatched requests at 5:00 pm daily to all nearby teachers to increase match rate based on many school directors' feedback.
A Level Bonus will be added to the normal hourly rate when a teacher overqualified for the requested level accepted the job. This is to encourage higher level teachers accepting Aide / Assistant level jobs. Level Bonus per Hour is calculated using the level difference multiplies the level overcharge rate. For example, if a Teacher accepted an Aide request, her level bonus per hour is Two times the level bonus rate, since Teacher is Two Levels higher than Aide. Both normal hourly rate and Level Bonus rate for your region are listed in the school profile page.
When a teacher accepted a request, her current level and hourly rate (original request hourly rate + level bonus, if eligible) is display on the accept card. The picture below shows when a Teacher and an Aide accept an Aide Request. Please Note You can always confirm a teacher that is not eligible for level bonus.
Sometimes, a teacher picked some days / half days to accept. You can click View Acceptance to see the days she accepted. Highlighted days are the days you request. Blue portion is the part this teacher accepted. White portion are the part she didn't accept. Grey part are the part you didn't request originally. For example, the teacher below accepted only 4/11 afternoon and 4/12 morning. 4/8 and 4/9 morning are the part you requested but she didn't accept.
We lock teacher for 24 hours after her acceptance except weekends, which we lock for 3 days to allow you confirm the teacher on Monday. Teacher's Acceptance Expiration Timer is now shown on the acceptance card. If you want this teacher to come, make sure you confirm her before the timer expires
You can click on the teacher’s icon to view his/her credentials and review. If multiple teachers accepted your request, you will see multiple teachers here. All teachers accepted your request will not be able to accept other requests until you selected a teacher or this request expires.
Once you are satisfied with a teacher’s background, click Select to confirm with the teacher. You have 24 HOURS to do so after the first teacher accepted your request. After that your request will be cancelled. All accepted teachers are free to take other jobs. This is to help our teachers plan their days better and give other schools better chances to have their job matched.
If you confirmed a teacher that only accepted part of your original request, the remainder of your original request will be automatically submitted again as a new request for other teachers to accept.
You will be able to cancel the substitute request any time before you selected the teacher. Once you selected a teacher, the employment relationship is confirmed. You will not be able to cancel the request, a minimum of 2 hours charge will apply
Once confirmed, our teacher will show up at scheduled arrival time with the ID and background clearance transfer form to start working. You can check and manage teachers' compliance document on the Teacher Compliance page.
To help manage and track teachers' licensing compliance, all teachers that has been confirmed or worked in your school are now listed in Teacher Compliance page. You can click on the teacher's picture to view teacher's profile, CDSS license number and supporting documents. We automatically send the fingerprint transfer form to the confirmed teacher the first time she worked at your school. You can also click send button to request her to bring the form and ID again. The status column help you track whether the transfer form has been filed. You can click on the Transferred button to mark that teacher as transferred once you filed LIC-9182/TLR3 for her.
The Employments page has a Calendar view and a List view for confirmed employments. Different colors on calendar view indicate that teaches works ■ Morning / ■ Afternoon / ■ Fullday for that day. You can double check the dates and teachers' attendance there.
However, occasionally teacher doesn’t show up at the arrival time due to traffic or other emergency. If it has been more than 30 minutes passed the scheduled arrival time, you can click on the Report No Show button on on the current employment. Our customer service will try to contact that teacher and get back to you as soon as possible. And we will take disciplinary action toward the substitute teacher for each reported incident. We do encourage you to reach out to the teacher on your own first to see if you two can work out a solution. That is usually a faster way to get a substitute teacher onsite.
Some jobs are only a few hours, some jobs are weeks and months long. Either way, As long as teacher haven’t completed the employment, teacher will submit timesheet every week. Once submitted, please review and approve teacher’s timesheets ASAP. We will send you a notification email when teacher submitted timesheet.
Approve timesheet timely is very important for teachers. Teachers are paid for the approved hours, after you approves the timesheet. Submitted timesheet will be approved automatically if you don’t take action after ONE WEEK. Empty timesheet will be approved automatically immediately.
If the timesheet appears incorrect, please reject it timely. You are required to give a reason for rejection. Please note that our timesheet are for billing purpose. Some time entries may include the 10 minute break(every four hours) as those are paid time required by California Labour Law.
We will bill you for the approved hours though quickbooks. You will receive invoice in email from us look like the following:
Please pay your bill on time. We will charge interest for bills unpaid for more than 10 day.
After the employment is completed, you will receive an email to review your experience with this teacher. This information will be keep on teacher’s record and viewable by all school directors when they select teachers. This feedback helps our platform recruit better teachers and improve teacher performance.
Iducator use Intuit Quickbooks to process payment. Iducator will send the invoice to your registered school email. The invoice will show the hourly rate as well as number of hours total. Below is a sample email. Click Review and pay .
Intuit Quickbooks will show the invoice. Click pay now to continue.
You can pay with either credit card or Bank transfer. Please choose your payment method and click Send payment to complete payment.
You can try one or multiple of the following things:
When schools make a substitute request, the request is broadcasted to registered teachers based on the distance of school address and the substitute teacher’s location. Erroneous or outdated address will may cause request to be sent to the wrong group of teachers.
Our data shows teachers are more like to take jobs from school that has a profile picture and has “School Introduction” field filled out.
When teacher accepted your request, they are locked in until the request expires or you cancel it. So you can hold on your teacher confirmation to see if you get better candidates for your job. But be aware of the EXPIRE time, once your request expires, the teachers who accepted your job will be free to accepts other schools’ request. The expiration time shows above your request card.
Refer teachers help us build a larger teacher network which also help you to get more teachers to respond to your requests. It also earn you credits towards hiring teacher. When a teacher signed up with your refer code, both you and the joining teacher will be eligible for extra $100 bonus/school credits. Keep in mind that the joining teacher will have to meet all the terms (including the amount of hours worked for Iducator) before you can user those credits.